Enrolments Overview

Enrolments are the mechanism that connects users to courses in Paideia LMS. Each enrolment record establishes a user’s relationship with a specific course and defines their permissions within that course.

What are Enrolments?

When a user is enrolled in a course, they gain access to that course’s content and activities. The enrolment record stores important information about this relationship, including:

• User - The person who is enrolled
• Course - The course they are enrolled in
• Role - What the user can do in the course (see Course Roles below)
• Status - Whether the enrolment is active, inactive, completed, or dropped
• Enrolment date - When the user was enrolled
• Completion date - When the user completed the course (if applicable)
• Groups - Any groups or cohorts the user belongs to within the course

The system ensures that each user can only be enrolled once in any given course, preventing duplicate enrolments.

Course Roles

Paideia LMS defines four distinct enrolment roles that determine what users can do within a specific course:

Role	Description
Student	Standard learner role for course participants
Teacher	Primary instructor with full course control
Teaching Assistant (TA)	Support role with limited instructor permissions
Manager	Administrative support role

Student

The standard learner role for course participants. Students can:

• View course content
• Submit assignments
• Take quizzes
• Participate in discussions

Teacher

The primary instructor with full course control. Teachers can:

• Manage all course content
• Grade student work
• Manage enrolments
• Access course settings

Teaching Assistant (TA)

A support role with limited instructor permissions. Teaching Assistants can:

• Grade student work
• View course settings
• Assist with course management tasks

Manager

An administrative support role. Managers can:

• Manage enrolments
• Access course settings
• View reports and analytics

Enrollment Status

Enrolments can have different statuses depending on the user’s current state in the course:

• Active (default) - The user is actively enrolled and participating
• Inactive - The enrolment is temporarily paused
• Completed - The user has successfully completed the course
• Dropped - The user has withdrawn from the course

Enrollment Management

Enrolments can be created and managed by users with appropriate permissions. Typically, course teachers and administrators can:

• Add new users to courses
• Change user roles within a course
• Update enrolment status
• Remove users from courses
• Assign users to groups or cohorts

Group Membership

Enrolments can be associated with groups within a course, enabling organizational structures like sections, teams, or cohorts. This allows for better course organization and group-based activities.

Enrollment Interface

The enrolment management interface provides a clear view of all course participants, showing:

• User details (name, email)
• Current role and status
• Last access information
• Options to edit or manage enrolments

Administrators and teachers can easily add new enrolments, modify existing ones, and manage course participants from this interface.

Note

The enrolment system is distinct from system-wide user roles. A user might have the system role of instructor (allowing them to create courses) while being enrolled as a student in specific courses. Conversely, a user with the system role of student could be enrolled as a teacher in courses they instruct.

The enrolment role always takes precedence for course-specific permissions, meaning that within a course, the enrolment role determines what the user can do, regardless of their system-wide role.